In an era increasingly dominated by digital interactions, the adoption of Electronic Signature and Digital Signature has become a necessity for businesses seeking to streamline operations and enhance efficiency. As technology continues to evolve, the landscape of Electronic Signature and Digital Signature is undergoing significant transformations, with new trends emerging and integration processes becoming more sophisticated. In this article, Levinci will delve into the current trends shaping the Electronic Signature and Digital Signature landscape and explore the steps involved in successfully integrating electronic signatures into your business workflows.
What are Digital Signature and Electronic Signature?
Digital signatures and electronic signatures are both methods of verifying the authenticity and integrity of digital messages or documents, but they differ in how they work and their legal implications.
A digital signature is a mathematical scheme for verifying the authenticity and integrity of digital messages or documents. It is based on public key cryptography and provides security services such as authentication, data integrity, and non-repudiation.
An electronic signature is any electronic method that indicates an agreement to terms and conditions, often used in electronic documents. It can be as simple as a typed name or a scanned image of a handwritten signature.
Digital Signature and Electronic Signature Trends
According to a report by the Vietnam Software and Information Technology Services Association (VINASA) in 2021, about 40% of businesses have switched to using electronic signatures and document management software. This rate is higher in large enterprises and multinational corporations, reaching about 70%.
According to data from the Ministry of Information and Communications in 2022, about 50% of large enterprises and 30% of small and medium enterprises have integrated digital signatures into their document approval process. Businesses said that using electronic signatures helps save time (85%), reduce printing and storage costs (75%), and increase security (60%).
Specifically, large businesses often prioritize using cloud-based digital signature solutions (cloud tokens) because of their flexibility and easy integration with existing systems, helping them manage documents and document approval processes more effectively. Small and medium-sized enterprises often use USB tokens because of their low initial cost and ease of deployment. However, the trend of switching to cloud tokens is also increasing due to their convenience and scalability. Government agencies often use both USB tokens and cloud tokens depending on security requirements and internal processes. They prioritize digital signature integration solutions to increase efficiency and transparency in work management.
05 Digital Signature Organizations In Vietnam
VNPT-CA (National Digital Signature Certification Center – VNPT)
This is one of the pioneers and prestigious units in the field of providing digital signature certification services in Vietnam. VNPT-CA provides digital signature certification services for individuals, organizations, and businesses. Digital signatures provided by VNPT-CA offer a high level of security, ensuring the authenticity, integrity, and non-repudiation of digital documents.
Viettel-CA (Viettel Military Industry – Telecommunications Group)
This unit specializes in providing digital signature solutions with high security, serving the diverse needs of businesses and state agencies. Furthermore, Viettel-CA’s system is highly appreciated for its stability and customer support.
FPT-CA (FPT Group)
FPT-CA provides digital signature certification services, supports deployment and integration with document management systems, business processes, meeting strict requirements on security and authentication.
BKAV-CA (BKAV Joint Stock Company)
BKAV Joint Stock Company is a prominent Vietnamese technology company known for its focus on cybersecurity solutions and software development. BKAV-CA specializes in providing network security and digital signature solutions and is one of the prestigious units in information and data security. BKAV has gained recognition in both domestic and international markets.
CA2 (FPT Information System Company Limited)
This unit provides digital signature certification services with many flexible service packages, suitable for businesses from small to large, supporting quick and effective deployment.
Nacencomm-CA (Nacencomm Technology Joint Stock Company)
Nacencomm-CA provides digital signature certification services with a modern technology platform, ensuring safety and security for electronic transactions and is chosen and trusted by many businesses.
Digital Signature and Electronic Signature Integration Process
- Planning: Assess needs and determine the number of users, select a supplier (VNPT-CA/Viettel-CA/FPT-CA, etc.) and a suitable integration solution.
- System configuration: Install and configure the necessary software. After that, integrate the supplier’s API and SDK into the document management system.
- User training: Provide instructions on using USB tokens and cloud tokens; organize training on information security and confidentiality.
- Testing and deployment: Conduct system testing to ensure proper operation and officially deploy the system and support users during use.
This process needs to ensure the legality and security of electronic transactions while also helping to improve the efficiency of document management and business processes of the enterprise. Deployment steps need to be carefully and planned to ensure the system operates effectively and meets security requirements.
Conclusion
The adoption of Electronic Signature and Digital Signature has become a cornerstone of modern business operations, offering numerous benefits. As technology continues to advance, we can expect to see even more innovative solutions and broader acceptance of Electronic Signature and Digital Signature across various industries. By understanding the latest trends and following a structured integration process, businesses can harness the full potential of Electronic Signature and Digital Signature to drive growth and success in the digital age.
